SNMA Annual Medical Education Conference Participant Information Detail

• Important Dates
• About the 2010 Conference
• Conference Schedule
• Travel
• Hotel Accommodations & Reservations
• Registration Fees & Inclusions
• Registration Instructions
  • Registration Form
  • Online Registration
  • Payment of Fees
  • Group Payments
  • Other Registration Advisories
• Terms and Conditions of Conference Participation
  • The SNMA Conference Program
  • Membership Status
  • Membership Definitions
  • Delegate Status
  • Registration Allowances
  • Substitutions
  • Settling Prior Debt
  • Cancellations/Refunds
  • Distribution/Availability of Conference Materials
  • Late Arrivals at the Conference
  • Availability and Management of Event Tickets
  • Limits of Liability
  • Extraordinary Circumstances

MAKE NOTE OF THESE IMPORTANT DATES

October 31, 2009 – Cut-off date for pre-registration “Early Bird” discount
December 15, 2009 – Cut-off date for registration at early registration rate for members receiving coupons from Regional Conference attendance (RD certified)
February 15, 2010 – Last date to cancel registration and receive full refund (written notification is required)
February 15, 2010 – Cut-off date for regular registration (must be postmarked by)
March 1, 2010 – Last day to make a substitution without penalty
March 13, 2010 – Hotel’s cut off date for obtaining SNMA group rate
March 15, 2010 – Last date to report late arrival (to hold conference handouts)

ABOUT THE 2010 ANNUAL MEDICAL EDUCATION CONFERENCE

The SNMA Annual Medical Education Conference (AMEC) has emerged as a cornerstone activity for the SNMA, an event in which both students and professionals have gathered with high anticipation to attend a wide range of educational and networking events. The AMEC is held each spring in locations around the country and serves to enhance our members’ career development, provide continuing education, facilitate networking among minority medical students, bolster the effectiveness of our local community service programs and recognize the achievements of our members. In short, our conference is designed to nurture future leaders in the field of medicine. The AMEC attracts students from all levels of medical education and is consistently the largest gathering of underrepresented minority medical students at any time in any place in the country.

We heartily welcome your participation with us in fabulous Chicago, one of our nation’s most exciting and vibrant, and historic meeting venues. Our conference program will include all of these traditional annual events, plus some other special features, the plans for which are still developing:
• House of Delegates sessions and election of national officers
• A dynamic exhibit hall for peer and professional networking
• Insightful and provocative workshops
• Alumni Resident Educational Track
• Physician-Researcher Initiative (PRI) Educational Track, focusing on paths of success for future scientists
• Opportunity to take mock USMLE and COMLEX exams
• Annual Dr. Wilbert C. Jordan Research Forum, displaying the academic and service excellence of our members
• Pre-medical Forum (PmF), designed just for our pre-medical members
• The new SNMA President’s Installation Ceremony and the Board of Directors Banquet and Ball, where we will celebrate the hard work and achievements of the SNMA nationwide.
• A Community Service event, designed to serve the local community, ‘giving back’ while we are in their city
• The SNMA Commencement and Pinning Ceremony, our newest tradition, held to recognize and applaud our emerging physicians
• Inspirational and informative speakers in plenary sessions and our workshop program
• The singular sights and sounds of fantastic Chicago.
Watch the SNMA website for program and schedule details!

Exciting offerings are ever present in sensational Chicago and many are just minutes away from our host hotel, the Sheraton Chicago Hotel & Towers, located minutes away from awesome Lake Michigan. The famed Miracle Mile, Navy Pier and Grant Park are within walking distance and other cultural and historic sites are easily reached by Chicago’s famous “L” (elevated) commuter rail system. Numerous restaurants, popular clubs and specialty shops located in the downtown Loop area make Chicago one of the nation’s foremost destinations and a great location for the 2010 AMEC. The SNMA’s Annual Medical Education Conference held anywhere is a program that it is hard to pass-up and Chicago is sure to become a favorite venue for those choosing to attend the 2010. So, put the dates on your calendar and plan ahead. Come and see what our President’s chosen home town is all about!

CONFERENCE SCHEDULE

To view the tentative conference schedule, download or click here.  

TRAVEL TO CHICAGO

The following sources will be useful in organizing your Chicago trip. In addition, these sources include information for dining, touring and items of special local interest:

Motor Travel
Individuals living in the Midwestern area can work within their chapters, their SNMA region, and their local schools to arrange ride sharing. Chapters may wish to consider, for instance, employing a bus company to transport a number of their members to Chicago, since group travel can, in the long run, prove to be a cost-efficient means of reducing overall conference expenses for many people. Check with your chapter officers to see what might be organized locally, through individuals sharing a ride and by chartered motor coach lines.

Train Travel
Train travel to Chicago may add additional days to your trip, but for those living in a few Midwestern localities—such as Detroit or Indianapolis--travel by rail may be worth considering. Travel by train can be comfortable and relaxing, with some trains providing internet access, so study time is possible. Contact AMTRAK for schedules and fares to Chicago’s Union Station.

Air Travel
Chicago’s major airports are O’Hare International (ORD) and Midway (MDW). Major airline companies have service in and out of both, but schedules and fares may vary widely. Delta, for example, has a number of flights scheduled into O’Hare at economical rates, but offers few non-stop flights; American has non-stops into O’Hare, but fares tend to be a bit higher. Many travelers into Chicago prefer to go into Midway, because it is a smaller airport, which is located closer to the city; it is therefore less hectic. On the other hand, flights from certain destinations to Midway may be more limited. Each traveler should carefully survey the schedules and fares for both airports, weighing both time and cost, before deciding on the best travel destination for themselves.

Posted fares between East Coast cities and Chicago (with travel booked in 2009), non-stop, run at about $200 to $280. Other “bargains” may be posted in various online sources, but it is always advantageous to book air travel as early as possible, in order to obtain the lowest rates. When/if SNMA determines that there is potential value or special discounts available to AMEC meeting attendees by designating an “official airline,” essential information for booking discounted group travel will be posted here. Also check connections from the airports into the city via the Chicago Transit Authority (CTA) system.

Local Conditions
The weather in Chicago in March/April is certainly volatile and can range from high temperature of 85 degrees during the day and as low as near-freezing in the evening. The average temperatures are: high - 57°F (14°C); low - 39°F. Remember, too, the cooling effect of winds blowing off of Lake Michigan. You may not need a heavy winter coat, heavy boots, and other heavy winter-wear, but you will probably need some type of outerwear, including a head covering, especially in the evenings. Think of dressing in layers, whereby a second or third layer of clothing will be a practical consideration for various times of day.

Local Travel
The CTA: The CTA system includes convenient and easy-to-use bus and elevated/subway train lines – including the famous “L” – can carry you around town and to major attractions. Native Chicagoans find the “L” (short for “Elevated Train”) the best way of getting around, although taxis in the downtown “Loop” area are metered and relatively inexpensive for short distance rides. The CTA’s system also connects with area airports and offer inexpensive transport into and out of midtown. Please note the following:
- The L to O’Hare boards at Lake and Clark Streets in the State of Illinois Building. The train (Blue Line) runs every 5 minutes and takes about 50 minutes. The last stop will be Terminal 4 at O’Hare.
- The L to Midway is located at Lake and Clark Streets in the State of Illinois Building. The train (Orange Line) runs every 5 minutes and takes about 30 minutes.
The fares on both lines are about $2.00.
Shuttle Service: Continental Shuttle service is available from O’Hare and Midway airports. The Sheraton is the first stop on this shuttle’s route. Allow 2.5 hrs. for pick-up and transfer to the airport, since the shuttle makes other stops on the return run. The fares for this shuttle range from $39 round trip for Midway to $49 round trip for O’Hare. Groups of three or more persons can employ the shuttle for as little as $22 round trip, so be on the lookout for fellow AMEC travelers using the shuttle service. Check the Continental Airport Express website for further details (see listing above).
Taxis in the city are metered and plentiful. For in-town rides within the Loop area, they are quite affordable, with most short trips costing no more than $5.00. Taxis to the city’s airports, in contrast, will cost from $30-$40 per ride.

Parking
Parking at the Sheraton Chicago Hotel & Towers costs $48 for 24-hr. parking. Area parking lots charge about $35 for 24-hr. parking.

HOTEL ACCOMMODATIONS AND RESERVATIONS

The site and host hotel for the 2010 AMEC is the Sheraton Chicago & Towers Hotel, located at 301 E. North Water Street, Chicago, 60611. You can view the hotel’s public and private space provisions on the hotel’s website.

The Sheraton Chicago has provided for the terrific rate of $99.00 per night for single/double accommodations; $25 per person, per night is charged for the third and fourth person occupying the same guest room. A room tax of 15.4% per room, per night is also applied to the guest room billing. The rate is applicable three days before and three days after the meeting. Cancellations with refunds will be accepted up to 72 hours before check-in, however day-of check-in cancellations will not be refunded.

To secure a room, a deposit equal to the room rate, plus tax, for one room night will be required to guarantee the reservation. March 13, 2010 is the hotel's deadline for guaranteeing reservations at the SNMA group rate. Deposits may be made by check or by using a major credit card and must be received by the hotel’s cut off date. The availability of rooms and/or the rate are subject to availability. When making reservation at the hotel, be sure and confirm the last date on which a no-penalty cancellation can be made. Also make note of the hotel’s check-in and check-out time.
Make room reservations at the Sheraton by telephone, toll-free, by calling 1-800-233-4100 or locally at 312-464-1000. Say that you are reserving a room for the “SNMA” meeting” or “Student National Medical Association.” You can also make a reservation online. To do so, follow the link provided in MedConnect, under "Announcements,” posted October 20, 2009 (SNMA members only).

Reserve rooms now, even if your travel plans are uncertain; you can always call and change or cancel the reservation at a later time if you need to. But the SNMA room block frequently sells out well before the established deadline and rooms in the block could be quickly exhausted in this popular destination and. Once rooms in the SNMA block are gone, SNMA will have little control over the availability and pricing of additional rooms, so you are advised to book early.

You are also advised that the hotel is entitled to charge its standard room rates to anyone whose registration for the conference cannot be confirmed by the SNMA Headquarters! It is important, therefore, that all persons on the hotel’s reservations list are also registered to attend the conference (meaning, “no crashers”). Lists are cross checked.

AMEC REGISTRATION FEES AND INCLUSIONS

The fees posted below cover admission to exhibits, plenary sessions, workshops, and delegate sessions on all three days, in addition to some special events for which tickets are issued and required for admission control: a Social/Networking Event (to be determined), the President’s Installation Luncheon and the BOD Banquet. Additional fees may be charged for off-site events and will be announced. Various handouts and gifts are also given to attendees. Pre-medical Forum attendees receive a ticket to the PMF Luncheon. Traditional meals… that is, three-meals-a-day… are not furnished, but we are able to secure some meals through sponsorship and these will be posted. Light refreshments may be available in the exhibit halls and at sponsored events on each day.

No "Guest" registration fee has been established for the 2010 conference. All persons who are registering are required to be current SNMA members in an appropriate member category. A new or renewed membership must be postmarked by January 15, 2010, in order to not incur a late fee for conference registration!

Fees for the conference registration and other program components are below. For your information, five-dollars of every conference registration are allocated to the SNMA permanent Building Fund, by authority of the SNMA House of Delegates.

Extra Event Tickets
Tickets that are given as part of the registration cost (three per individual) will be issued on-site to each person registered. Additional event tickets--beyond the three included with a registration--should be purchased in advance, but will also be available on-site at a higher cost. Ticket prices follow:

Tickets may be purchased using cash, a check, money order, traveler’s check or a VISA, Discover, American Express or MasterCard charge card. We are not able to accept Diners Club charges, nor bank ATM or debit cards.

Diagnostic Exams:
Pre-registration : $ 15 On-site:  N.A.
Pay this fee with your conference registration, indicating on the registration form at which exam you intend to sit, USMLE 1, USMLE 2, or COMLEX.

REGISTRATION INSTRUCTIONS

Registration Form
Online Registration
Please click on the link above to fill in or download and complete the form for Participant Registration. Complete the form and return it, along with the payment to the SNMA National Headquarters. Persons registering at the Early-Bird discounted fee must have their forms and payment in by October 31, 2009. Members who are attending their SNMA Regional Convention have until December 15, 2009 to register for the Chicago AMEC at this discount. To receive this discount the member must be properly certified by their Regional Director. “Regular” registration fees are applicable from November 1, 2009, through to February 15, 2010 (except for the previously cited extension allowed for attendees at SNMA Regional Meetings). All registrations must be completed online or mailed (postmarked by February 15, 2010) to National Headquarters. Persons who cannot meet the February 15th deadline must pay online or on-site.

After you have registered (and prior to the conference), you will be sent a written confirmation of your registration. If requested, please bring your confirmation form with you to the meeting site in order to obtain your name badge, tickets, and other meeting materials. Further details needed for your arrival and registration at the site, if appropriate, will be furnished along with the confirmation. You can also verify your registration by referring to the listing of registered attendees, which is posted on MedConnect. The list is updated frequently.

*As of March 15, 2010, pre-registration for the conference via the website will be closed. If you plan to attend the conference and have registered between February 15 and March 15, 2010, please report to the area designated for On-site Registration at the Sheraton Chicago Hotel & Towers. Please refer to the "Conference Schedule," which will be posted on the SNMA website, for registration times.

Payment must accompany an individual’s conference registration form, whether you are registering by mail or online.

The SNMA National Headquarters will accept payment by mail in the form of a check, money order, credit card charge to a VISA, MasterCard, American Express or Discover account, or through a school’s purchase order. You may fax a registration only if payment is being made by credit card or via a school’s Purchase Order. If you fax your registration form using a credit card as a payment option, do not also send the "original" copy in the mail. This may result in duplication of charges, discrepancies in payment documentation, and inconvenience to both you and the SNMA staff. No registration form will be processed until the required payment has been identified and/or has been received at SNMA Headquarters. Please note …
• If you have sent in your form, but the payment was not included, your check bounced, or your credit card was declined, you are not registered for the conference. You may complete your registration on site, but late fees will apply.
• If you have sent in your registration form, but your school did not send in the payment for your attendance or has not furnished some other form of guaranteed payment, you are not registered for the conference.
• If you have sent your conference registration form and payment, but your membership has not been paid by February 15, 2010, you are not registered for the conference. You will need to pay a membership on-site.

If you are registering online, follow the instructions at this link on the SNMA web page: http://snma.org/login.php?url=/amec-registration.php. Confirmation of your registration and payment will be sent to you electronically. Make sure that the e-mail address that you use is current and will remain current.

We strongly recommend that you emphasize to the appropriate persons (or offices) at your school who will be paying the registration fees for you that there is a registration deadline and that late fees are assessed to any individual whose payment (or payment guarantee) is not received by the deadline. SNMA will not invoice schools for late fees. Rather, you will be expected to pay them on site in Chicago. Neither do we expect that schools will know an individual’s membership status; we hold you responsible for your own SNMA membership fees.

The National Headquarters staff is the final determiner of when registrations are received or postmarked. Registration and/or membership applications received after February 1, 2010 will be taken to the conference site and processed there, as on site registrations.

Group Payments
Headquarters will accept a single payment from an SNMA chapter or school office, which total covers a group of individuals, but separate registration forms for each student covered must accompany that payment. Where applicable and to the extent possible, please stress the importance of meeting the deadline to your school’s official or your chapter’s Treasurer. Ask your school now to make preparations for your attendance and ask that they not send applications separate from the payment unless the applications are accompanied by a purchase order or some other official document guaranteeing payment.

DETAILED TERMS AND CONDITIONS (BELOW) GOVERNING PARTICIPANT REGISTRATION AT THE SNMA’S ANNUAL MEDICAL EDUCATION CONFERENCES ARE PART OF THESE REGISTRATION GUIDELINES. MAKE SURE YOU HAVE READ THEM! YOUR ACKNOWLEDGEMENT OF THE TERMS IS REQUIRED ON THE REGISTRATION FORM.

Other Registration Advisories
• When preparing to register, do so in a timely manner, in order to meet the February 15, 2010 (or earlier), postmark deadline and allowing for possible mail delays or other mishaps.
• The staff will not process nor will we hold registration forms that are received (by fax or by mail) without an accompanying payment, unless the form is accompanied by a copy of a school’s/organization’s check, purchase order or other official evidence of committed payment.
• The Headquarters staff will be absent from SNMA offices about one week prior to the meeting’s starting date, having re-located to the meeting site early in order to handle set-up requirements. Any communication sent to the Headquarters after March 26, 2010 most likely cannot be addressed in a timely manner or not at all.

TERMS AND CONDITIONS FOR CONFERENCE PARTICIPATION

The SNMA Conference Program
The SNMA annual conference is not a public offering. It is designed especially for SNMA members and promoted as a complete package. Total conference costs are supported through sponsorship and other revenue-generating methods, so that fees can be discounted for SNMA members. Therefore, SNMA’s registration requirements and fees may be somewhat more inflexible than those of other national meetings.

The conference package includes some activities and meal functions that are ticketed and some which are not. Because of our agreements with certain sponsors and service providers, we are not able to sell “pieces” or one day segments of the conference. Please do not call the National Headquarters asking to obtain special rates to attend the conference on one day or another or for other exceptions because a personal schedule conflict restricts your attendance in some way.

Membership Status
Know your membership status! You must be a current SNMA member to register for the conference program. Non-students, undergraduate advisors, or chaperones who attend must also obtain a membership, if they do not already have one. You may apply for and pay a SNMA membership along with your conference registration or you can send them separately. To take advantage of the discounted pre-registration rates, though, a membership application and payment must be postmarked by February 15, 2010. If you are just now paying a membership, you will be paying in the administrative year that begins in November 2009, so you will become a current member for the 2009-2010 administrative year, which ends in November 2010.

"Is my membership current?" Typically, if you received the JSNMA regularly, you are already a current SNMA member. However, if you have downloaded the registration brochure from the SNMA website or have had to ask our National Headquarters to furnish a copy, very likely your membership has recently expired or the office has not received your member application and payment at all. First-year medical students and undergraduates who must renew their membership annually are most often the persons from whom the National Headquarters must collect dues concurrent with conference registration fees.

If you have questions about your member status, look on your membership card for the expiration date, check with your SNMA chapter officer or email the National Headquarters office at memberinfo@snma.org. Do this before completing and sending your registration form, so that you may be certain of paying the correct fees and are not inconvenienced when you arrive in Chicago. Remember, your membership must be postmarked by February 15, 2010, in order not to incur a late fee.

Membership Definitions
For purposes of establishing this conference’s participation criteria, active members are medical students who are currently enrolled in an allopathic or osteopathic medical teaching program and who have paid SNMA’s standard four-year membership fee of $100 (or a $30 annual payment allowed for students continuing beyond the first four years). Associate members are college students in pre-medical programs, high school students or those enrolled in health related, non medicine professional programs who have paid the SNMA annual membership fee of $25 or a two year fee of $35. Non-student registration embraces our professional members who are physicians, patrons, educators, and other supporters of SNMA programs. Physician/patron membership requires an annual payment of $50.

Delegate Status
Any current SNMA member may attend the Annual Medical Education Conference and participate fully in conference events, including the House of Delegates (HOD). However, not every attendee is a “Delegate.” Delegates have voting privileges in the HOD and are selected by each SNMA chapter in accordance with delegate apportionment guidelines, as determined each year by the SNMA Membership Committee. Check with your chapter officers if you are interested in Delegate status. Some HOD sessions are closed to non-Delegates. Closed sessions are announced in advance.

Registration Allowances
Conference admission is restricted to those whose registration forms and fees have been received and processed by the SNMA National Headquarters, and who have been given the appropriate credentials. Only registered individuals holding badges may attend all conference events. This restriction is imposed to protect the integrity and exclusivity of the annual event, as well as to meet our security, insurance, and contractual obligations. A spouse or friend who may be sharing a hotel room with a registered individual need not register for the entire conference program, but may purchase separate tickets to attend certain events. However, individuals holding tickets alone will not be issued name badges and therefore will be prohibited from attending all other meeting activities.

Pre-medical students and their advisors or chaperones are encouraged to attend all aspects of the medical conference, not just those specifically designated in the schedule as "PmF," unless there is a specific ticket requirement for admission. The Pre-medical Forum Recruitment Fair is a component of the SNMA conference requiring a separate application form and fees for the medical school offices that wish to exhibit. These offices must register in advance. Do not assume that because you have registered for the conference as a medical student participant, that you are automatically entitled to represent your medical school in the Pre-medical Forum Recruitment Fair. You are not! If this activity is of interest to you, have an administrator at your school download the 2010 Exhibit Registration Information from our website or request that an application be sent. Exhibiting information can be obtained by sending an email to: conferences@snma.org or marketing@snma.org.

Cancellations/Refunds
You may cancel and expect a full refund up until February 15, 2010. Notice of a cancellation must be sent in writing to the National Headquarters (this includes email messages). Persons canceling after the February 15th deadline will forfeit the conference registration fee, since certain costs for participants will already have been committed or paid. Allowable refunds are not made until after SNMA has settled all accounts and obligations, usually after about 90 days following the close of the conference.

Substitutions
Participants who have registered for the conference, but find that they are unable to attend may have someone else use their registration. Written notification and authorization to the Headquarters must be furnished in order for our staff to transfer one person’s registration and payment to another individual. Notification (email is acceptable) should originate from the original applicant or entity that has paid the fee. The name and other contact information of the substitute person must be included in the communication. The person substituted must also be an SNMA member or he/she will need to pay a membership fee and late fees, if applicable. Notification about a substitution may be at no additional charge up until March 1, 2010. After March 1st, if you have registered but find that you are unable to attend the conference and you have not named a substitute, you will be deemed a ‘no show’ and any fees paid for the registration will be treated as a “cancellation” and the fees paid forfeited.

Settling Prior Debt
Persons with outstanding balances from a previous SNMA annual conference will not be registered for the Chicago program until the prior debt is reconciled. Persons owing any outstanding balance must settle any prior conference debt prior to registering for the 2010 AMEC. This is an SNMA Board Policy, which is strictly applied.

Distribution/Availability of Conference Materials
One reason for urging as many people as possible to pre-register early is to assure that we have provided for adequate supplies for participants at the conference. We make every effort to stock supplies for all conference attendees. However, we only guarantee conference kits to those who have registered by the regular registration deadline. Although we try to accurately predict the number of persons who will register on-site, this is a matter over which we have no control. There have been instances where there were unusually large numbers of on-site registrations, materials have run out. Help us to avoid this inconvenience and disservice to others by registering early!

Late Arrivals at the Conference
We will "hold" conference materials for pre-registered attendees who may be arriving late at the conference site. If you find that your arrival in Chicago will be significantly late, after the program has gotten underway, let us know. Email us by March 15th and we will list you as a late arrival, holding your materials for you until you arrive. After that time, any uncollected conference materials may be given to on-site registrants who might not have received conference packets. We will not mail conference kits to pre-registered no shows.

We make no such provisions about the availability of conference materials to those registering on site! Although every effort is made to assure that all those who register complete conference packages, some or all materials could be exhausted if there are large numbers of on-site registrations. In the event of a shortage of complete conference kits, on-site registrants will be given a rain check to receive materials after 10:00 am Saturday, if any conference kits remain.

Availability and Management of Event Tickets
Event tickets are not refundable, nor will lost tickets be replaced. You are also forewarned that, in some conference locations, the hotel and/or local ordinance may set strict limits on seating at certain events, and we can only seat those persons who are holding pre-sold tickets. If on-site registration numbers at the conference are unusually high, it could mean that certain event tickets may be limited and/or for which late registration could result in diminished services or materials. If such is the case, the ability for SNMA Headquarters to extend reduced rates or to allow alternate accommodations for those registering on-site is based strictly upon decisions made by the SNMA Executive Committee at the time. To get the benefit of complete, unencumbered conference participation, register early!

Limits of Liability
With the cooperation of the host hotel, SNMA prepares a conference program that is designed to enhance students’ academic and career pursuits and to afford them opportunities for beneficial networking with other students and career professionals. In addition, on-site accommodations (including provisions for registration and daily administration of the conference) are arranged in compliance with contractual obligations and/or legal requirements to ensure the reasonable convenience, comfort, and safety for all attendees. Accordingly, the SNMA interprets that an individual from whom a Participant Registration form has been received has read and understands the Terms and Conditions stated herein, they agree to SNMA’s policies and procedures, and they have therefore registered for the annual meeting as a matter of choice.

In registering for the annual conference, the applicant agrees to exempt SNMA and the host hotel from liability for inconvenience, illness, injury, or loss of property he/she may experience while in attendance at the conference, at either on- or off-site events, whether he/she is officially registered for the conference or not or is merely a ticket holder or casual observer. We expect that students who are under the age of legal consent will ask a parent or representative authority to sign or co-sign the registration form. SNMA shall interpret upon receipt of the signed form that a parent or representative authority has fully read and agrees with the provisions of Participant Registration, as described throughout this brochure, and that they are consenting to the registration of a non-adult for whom they may be responsible, including making arrangements for safe travel, suitable accommodations, and appropriate supervision at the conference location.

Extraordinary Circumstances
Any special conditions or extenuating circumstances that are incompatible with these policies and instructions should be put in writing and communicated to the SNMA National Headquarters as soon as possible, but no later than March 1, 2010. Any exceptions or allowances will be made only at the discretion of SNMA’s executive officers.

For more information regarding AMEC Participant Registration, contact SNMA National Headquarters, at memberinfo@snma.org.

SEE YOU IN CHI-TOWN!!!