2019 Annual Medical Education Conference - EXHIBITORS & ADVERTISERS
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This registration is for institutions and companies who choose to participate with SNMA as exhibitors and advertisers in our 2019 Annual Medical Education Conference, in Philadelphia, Pennsylvania. This registration covers "Professional" (residency and other professional programs), the Premedical Forum Recruitment Fair participation, and advertisements placed in our printed conference brochure and/or on our conference app. We are so pleased that you will be joining us in Philly!!!

4/17/2019 to 4/21/2019
When: April 17-21, 2019
4:00 PM
Where: Philadelphia Marriott Downtown
1201 Market Street
Philadelphia, Pennsylvania  19107
United States
Contact:
« Go to Upcoming Event List  

 

ABOUT THE 2019 AMEC

The Call for Excellence: Improving the Future of Medicine through

Leadership, Service, and Activism

 

The Student National Medical Association is excited to celebrate its 55th anniversary at our Annual Medical Education Conference in Philadelphia, Pennsylvania. Embracing our 2019 conference theme, as we celebrate 55 years of Diversifying the Face of Medicine, this conference will consist of interactive workshops and sessions that will not only prepare premed and medical students on their journey to become socially competent and clinically excellent physicians, but will also provide the opportunity to network with students and physicians from all over the country.  We will have dynamic speakers and panels that will provide insight and will inspire you to Lead, Serve, and become Active in the communities that need excellent health care providers and advocates.  A dynamic exhibit arena, where ideas, experiences, and opportunities are shared will reinforce that objective. Attracting students to Philly from all over the country, this AMEC will surely be one of SNMA's finest gatherings.  The SNMA meeting is the only one of its kind in the Nation, at any time of year. 

 

The 2019 fees are below.  Also take a look at our Exhibit and Advertising Guide here to see our meeting profile and plan to be a part of this dynamic program!  You will readily see the value of presenting your service or program to our unique audience. 

 

3/13/2019 - Exhibit Update: Extended Exhibit Space for Late-comers!  Due to high-demand and interest in this program, in addition to exhibits in Franklin Hall, we will also have exhibits in the Liberty Ballroom, located in a related wing of the hotel.  The exhibit space there will consist of tabletop displays and chairs.  As in Franklin Hall, the space will be divided between Professional and Premedical Recruitment Fair exhibits, following the same schedule, Terms & Conditions, and decorator support as has been advertised to all. The fees will also remain the same as posted:  $2,110 for Professional schedule and $1,090 for the Premedical schedule, until the cut-off date or until the space runs out.  There will be no double or Combo spaces sold.  Refreshments will be available in the hall.

 

You will be able to register for either a Professional table or a Pre-med. table here.  Sign up promptly, since space in the new hall will go quickly and we want to be able to list you in the conference program book, which is now in production NOW.  We will accommodate and list as many new exhibitors as we can, but we ask that you register by March 25th.   

 

Also consider the alternate Overflow hotels, posted on the AMEC page on this site.  The base hotel remain sold out.

 

EXHIBIT FEES:                                                                                               ADVERTISING FEES:

Professional

Category

Fee - $

 

AMEC Exhibitors

Fee - $

Standard 8’ x 10’

Early *

1,860

 

Cover – outside back

2,255

single booth

Regular **

2,110

 

Cover – inside front/back

1,860

 

Late

2,630

 

Full Page

1,215

Combo-Professional,

Early *

2,510

 

Half Page

925

plusPremedical Forum

Regular **

3,140

 

Quarter Page

495

(PmF) Recruitment

Late

3,770

 

App Logo

1,225

Professional Double

Early *

3,430

 

App banner

2,000

Booth

Regular **

3,850

 

Non-exhibiting Organizations

Fee - $

 

Late

4,800

 

Cover – outside back

3,080

Island *

Upon request

Reserve desired

 

Cover – inside front/back

2,456

 

space early!

 

Full Page

1,728

PmF Recruitment

Category

Fee - $

 

Half Page

1,050

Premedical Forum

Early *

850

 

Quarter Page

606

Recruitment Fair

Regular **

1,090

 

 

 

(single booth)

Late

1,325

 

EVENT TICKETS:

Fee - $

 

 

 

 

President’s Luncheon

100

Vendor(t-shirts, crafts,

 

Pre-med. Forum Luncheon

100

novelties, apparel)

Reg

480

 

BOD Banquet

125

* Islands in the Professional section only shall be based on multiples of a single booth’s fee, less 15%.

 

These events are not included with exhibitor registration. However, these single-event tickets are available for exhibitors who want to purchase them.

 

Deadlines:    

-Early Bird (*) period for Exhibitors ends November 3, 2018, and is followed by a Regular registration period, until March 15, 2019 or until the hall is sold out. 

-All payments are due by March 15, 2019. The Late Fee applies to any exhibit registration completed and accepted between March 16 and April 1, 2019.

-All advertisement are due no later than March 15, 2019.  No new ads will be accepted after March 15, 2019.

                   

Please refer to the Exhibit and Advertising Guide for fuller details.  Advertising specifications are found here.  For those interested in also attending the full conference program, including selected banquets, please visit the Attendee registration module for instructions here.

 

ACCOMMODATIONS

 

The host hotel for the conference is the Philadelphia Marriott Downtown, 1201 Market Street, Philadelphia, PA, 19107; property main telephone: (215) 625-2900.

 

Reservations Telephone: (888) 236-2427

 

Hotel Room Rates:  Room rates at the Marriott hotel are:   $129 single/double; $20 for each additional person.  Hotel room rates are subject to applicable state and local taxes currently in effect at the time of check-in.  Currently, they are 15.5%

 

Booking Website: Make hotel reservation now, using this link.  For group reservations only (10 or more rooms), call (215) 625-6008.  If leaving a message, please be clear that you wish to reserve and pay for a group of guest rooms for the SNMA meeting in April 2019.


Making Reservations by Phone (some organization securing rooms for others may want to call.):  To make reservations by phone, call (888) 236-2427.  The hotel's cut-off date for confirming guest rooms at the SNMA group rate is 
12:01 AM, Saturday, March 30, 2019 (so, make reservations by that Friday night!).

 

Reserve rooms as early as possible (that is, get your reservation in the hotel's system), even if your travel plans are uncertain.  If you need to, you can always call and cancel or update a reservation later. However, the SNMA room block for the SNMA meeting frequently sells-out well before the established deadline and, once rooms in the SNMA block are gone, SNMA will have little control over the availability and pricing of additional rooms.  (If we need to secure an overflow hotel, the information will be circulated via e-mail).  You are also advised that the hotel is entitled to charge its standard room rates to anyone whose registration for the conference cannot be confirmed by the SNMA Headquarters!  For this reason, it is important that you let our Headquarters know all persons in your party for whom reservations are secured, whether they are registered for the conference or not.

Please refer to the Exhibit and Advertising Guide for full details.  Advertising specifications are found here.

 

Click on the "Register" icon at the very top of the screen to get started.




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